Staff Rotation Scedule

Create work shift rotations with this staff rotation schedule spreadsheet - by

Looking to maintain a record of staff schedule?

With Staff Rotation Schedule template, you can easily track the staff schedule for the selected period or duration. It can be used to understand the pattern of work schedule or vacation schedule followed by an employee. This simple and easy to understand template is very useful for analyzing the work efficiency of the entire team and that of an individual staff, at a glance.


Employers can use this template to create and monitor the daily staff schedules. Based on their observance they can then set future guidelines and take critical decisions for improving the employee presence and thus enhancing the overall productivity of the team. The schedules are maintained in a color coded format where every day is marked with a color for designating it as a working day, holiday or sick leave etc.

Staff Rotation Schedule

for Excel® 2007+
Staff Rotation Schedule Screenshot
Excel 2007 +
File: XLSX
Template Specifications
Microsoft Excel® 2007 or Higher (PC & Mac)
Not Used
Not Required
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Using Staff Rotation Schedule Template

Staff Rotation Schedule template has first sheets as Settings that works like a mini database for the template and all the information stored under this page is auto-populated to the main Rotation schedule worksheet. Here you can pre-define the color scheme for each day type and store basic company information like Company Name, Company Slogan; both the fields can be enabled or disabled as required. You can select the first day of the week in 'Week begins by' drop down. The last part of the setting page stores the color code that would be unique for every day type. The kind of days the template specifies are:

  • Work Day
  • Weekend (Day Off)
  • Vacation
  • Absence
  • Public Holiday
  • Sick

The data stored under the settings sheet is automatically populated in the second sheet Rotation Schedule. This sheet displays all the dates between the entire period, selected under the duration. Select the year and month form the drop down menu and the calendar for those specific values is automatically populated. This template provides a colorful tabular view of the schedules followed by each employee of the team during the selected period. Manager can edit the schedule of each employee based on his presence or the reason of absence. You can get the visibility of an employee punctuality with just one glance of this sheet.

We recommend you not to change or delete the pre-defined formulas of the template. By doing so the entire template would get altered as the various fields have interconnected formulas and the results in such a scenario would be doubtful.

Function used in template

  • IF (logical_test, [value_if_true], [value_if_false])
  • EOMONTH(start_date, months)

Other Staff Rotation Resourses

  • How to plan Rotation Schedules? - Developing a sound shift schedule ensures that your business runs efficiently and your employees are able to perform at optimal levels without undue stress or fatigue.
  • How to make an attendance sheet? - The worksheets in Microsoft Excel can be used for a variety of purposes, including attendance reports, that you can update daily or weekly as needed.