Weekly Timesheet Template

Keep track of the employees work hours with this simple timesheet template - by
Posted in category TIMESHEETS & PAYROLL

Searching for a template that helps in keeping track of your working hours weekly and bi-weekly?

Weekly Timesheet is a easy to use template that helps organizations and their employees in recording and monitoring the exact amount of work hours weekly and bi-weekly basis. As a small company, it is extremely important to track employee time to ensure better productivity and also to stay on track with your budgets. It is also important for regulatory reasons as employees pay is dependent on hours worked.


You can use this timesheet template to store the records either weekly or on bi-weekly basis. For employees, managing their own timesheets aids their opportunity to get a handsome payroll check. The sheets can be printed and sent for approvals to the managers.

The weekly and bi-weekly timesheet offers a graphical view to represent the regular hours, overtime, sick, vacation, public holidays and other. The pie chart gives a percentage breakage of hours spent under each category. The easy to read chart is a great asset in analyzing employee efficiency.

Weekly Timesheet Template

for Excel® 2003+ & Google Docs
Weekly Timesheet Template Screenshot
Excel 2003(XP)
File: XLS
Excel 2007 +
File: XLSX
Also use in Excel Web App and Excel for iPad!
Google Docs
Download via our Add-on!
Template Specifications
Microsoft Excel® 2003 or Higher (PC & Mac)
Not Used
Not Required
of Spreadsheet123.com
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Using Weekly Timesheet Template

Spreadsheet123 offers a template that generates both weekly and bi-weekly timesheets. The settings page in this template acts like a database to store all the company details that would automatically populate some cells on the weekly and bi-weekly sheets. You can select enable or disable option from the drop down menu to either print the company name or slogan onto the timesheet or not. There is another field to record the currency symbol from the drop down. This template helps in calculating total amount of hours and employee gross wages on weekly or bi-weekly basis. You can even set the color scheme for this timesheet.

The Weekly and bi-weekly Timesheets are almost same with a simple difference that one records the time week by week and the other maintains the time record for two weeks. The time is stored in a decimal format like a two hour thirty minutes of work would be entered as 2.50. Both timesheets print the company details and the logo, which you can insert. Other important information captured is as follows:

  • Department Name - stores the name of the department that the employee belongs to
  • Employee ID - is a unique ID linked to each employee
  • Employee Name - enter the name of the employee
  • Employee phone No. - to be able to contact the employee if required
  • Employee Email - records the email ID for setting up mail communication
  • Manager - manager name whom the employee reports to
  • Week Commencing - date of the day which would be the first day of commencing the work.

The table gives the day wise details of hours spent. The various time categories are regular hours, overtime, sick, vacation, public holidays, etc. Total time is automatically calculated on both timesheets. The worksheet also helps to calculate the total pay earned for the week. The hour rates are specified and the template uses the pre-defined formulas to calculate the gross pay.

Below the information table, there is a pie chart that shows the percentage hours spent for each category of hours. The chart shows the net total reported hours and the gross pay an employee earned for the week or bi-weekly. You can simply print the timesheet, sign it and forward it to the manager for his approval. The template makes tracking time and generating pay slips a much more fast and simple process.

We recommend you not to change or delete the pre-defined formulas of the template. By doing so the entire template would get altered as the various fields have interconnected formulas and the results in such a scenario would be doubtful.

Function used in template

  • IF (logical_test, [value_if_true], [value_if_false])
  • SUM(number1, [number2], [number3], [number4], ...)

Other Timesheet Resourses

  • How important is time tracking? - Time theft occurs every day and is a serious problem in all businesses. Time tracking is a little more complicated, but it is still a popular form of time management.
  • Strategy to complete timesheets? - Timesheet data does not make you profitable, but it may point to areas where you can increase profitability.
  • Traqq - free time tracking software. - Traqq is a free time tracker that promotes ethical employee monitoring. This tool shows you which apps and activities eat most of your time, allowing you to eliminate distractions. Traqq also measures the productivity of everyone on your team.