Personal Budget Spreadsheet

Create yearly budget with projected savings for entire year with this budget spreadsheet - by

Do you want to track your income and expenses incurred regularly?

The Personal Budget Spreadsheet helps with tracking, managing and calculating your income, expenses, and savings. The first sheet is a Personal Budget sheet that holds records of income, expenditure and savings details of an individual on a monthly basis. This template includes most of the heads of expense. We highly recommend keeping this sheet updated regularly for a real insight at all times. The spreadsheet helps you with setting some savings goal as well. The monthly breakdown helps you in analyzing the months that you saved more and the ones on which you spent more. You can easily track different kinds of expenses incurred under categories, such as home, daily living, transportation, etc. The sheet also gives the Potential To Save value for each month.


The second sheet is Dashboards sheet that provides the summarized data of the Personal Budget sheet graphically. The income and annual expense are represented as pie charts that give an easy to understand distribution view of the budget. There are bar chart and doughnut chart that represent a monthly distribution of the expenses under various heads. It also has an income, expenditure, and savings line chart.

Personal Budget Spreadsheet

for Excel® 2003+ & OpenOffice
Personal Budget Spreadsheet Screenshot
2 3 4
Excel 2003(XP)
File: XLS
Excel 2007 +
File: XLSX
File: OTS
Template Specifications
Microsoft Excel® 2003 or Higher (PC & Mac)
Not Used
Not Required
Help & Questions?
Contact Us

Creating Your Personal Budget

Start by downloading the template and recording your income followed by expenses into the spreadsheet. The first worksheet is the personal budget worksheet that will hold the details of the possible sources of income as well as amounts received through each of the sources. The various sources of income included by default are:

  • Salary / Wages
  • Business
  • Pension
  • Interest / Dividends
  • Miscellaneous

The worksheet also includes a savings goal set for each month that one should aim to achieve through successful budgeting. The savings goal can be a single goal or a set of projected goals. The net value of the savings goal is calculated on a monthly basis as well as an aggregated annual amount of savings. The monthly analysis help in obtaining a projected image of the overall saving targets that individuals aim to achieve and the amounts that they can potentially allocate towards their savings. It also helps with making better decisions regarding your savings and expenditures.

  • Home
  • Daily Living
  • Transportation
  • Entertainment
  • Health
  • Holidays
  • Recreation
  • Subscriptions
  • Personal
  • Financial Obligations
  • Miscellaneous Payments

The potential savings made by an individual are calculated by simple subtraction of the sum of the Total Savings Goal and the Total Expenses from the Total Income. This value is calculated both on a monthly as well as annual basis.

The Dashboards worksheet shows the summary of your personal budget in four different charts. This four distributions are:

  • Income
    The Income pie chart shows the share of each source of the income, which you receive. The chart helps to easily interpret the income source with the largest and smallest share.
  • Expenses
    The bar chart representation of the monthly expenses by category. The same data is also used in the doughnut charts, which shows the share of each expense category.
  • The Annual - Expense and Distribution Pie
    This pie chart shows the percentage share of the summarised expenses incurred throughout the year. The chart helps to determine categories with most and least expenditures, which can help you to analyze your budget farther and possibly identify some categories with expenses that can be avoided partly or altogether.
  • The Income - Expense and Savings Chart
    The line chart depicts the status of the various categories like income, expenses for each month relative to the previous month. The groups that showcased in the chart are:
    • Income
    • Expenses
    • Potential to Save
    • Savings Goal

What does the "Potential to Save" value mean?

The potential to save is the amount of money that a person can save in a month by either higher income or decrease in spendings. The ideal value is 0 (zero), which indicated that any increases in the income or decreases in expenses are automatically allocated towards savings. This value would be achieved if the savings goals have been attained.

What does the Personal Budget Dashboards worksheet do?

The dashboards worksheet makes the budget easier to comprehend and analyze with the help of graphs and charts. The report provides a summary of the personal budget on the basis of the Income pie chart, Expenses bar graph, annual expense distribution pie chart, and income expense, and savings chart. The dashboard provides a summary of the various expenses and savings. It helps to analyze your budget as well as making the decisions regarding the improvement in the income, savings and reduction of the unnecessary expenses.

Function used in template

  • SUM(number1, [number2], [number3], [number4], ...)

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