Question:  I have an Excel spreadsheet that contains an export of some raw data. However, the data needs to be rearranged as follows:

If cell M? displays "Contract Information" then copy and paste cells O-S into cell M of the same row
If cell K? displays "Location" then cut and paste cells K-AD into cell T of the same row. Then copy and paste the previous row's cells K-S down to K into this row
Copy down the category name in Column L replacing "Loads"

Answer:  Let's take a look at an example.

Download Excel spreadsheet (as demonstrated below)

In this spreadsheet, we've created a macro called RearrangeData. You can run the macro by selecting Macro > Macros under the Tools menu. Then highlighting the macro called RearrangeData and clicking on the Run button.

Once the macro has run, the spreadsheet will look as follows:

You can press Alt-F11 to view the VBA code.

Macro Code:

The macro code looks like this:

Sub RearrangeData()

    Dim LRow As Integer
    Dim LCategory As String

    LRow = 1
    LCategory = ""

    'Move through records until an empty cell is found in column A
    While IsEmpty(Range("A" & CStr(LRow)).Value) = False

        'If cell M? displays "Contract Information" then copy and paste
        'cells O-S into cell M of the same row
        If Range("M" & CStr(LRow)).Value = "Contract Information" Then
            Range("O" & LRow & ":S" & LRow).Select
            Selection.Copy
            Range("M" & LRow).Select
            ActiveSheet.Paste
        End If

        'If cell K? displays "Location" then cut and paste cells K-AD into
        'cell T of the same row. Then copy and paste the previous row's
        'cells K-S down to K into this row
        If Range("K" & CStr(LRow)).Value = "Location" Then
            'Cut and paste cells K-AD into cell T of the same row
            Range("K" & LRow & ":AD" & LRow).Select
            Selection.Cut
            Range("T" & LRow).Select
            ActiveSheet.Paste

            'Copy and paste the previous row's cells K-S down to K
            'into this row
            Range("K" & LRow - 1 & ":S" & LRow - 1).Select
            Selection.Copy
            Range("K" & LRow).Select
            ActiveSheet.Paste

        End If

        'Copy down the category name in Column L replacing "Loads"
        If Range("L" & CStr(LRow)).Value = "Loads" Then
            Range("L" & CStr(LRow)).Value = LCategory
        'Next category name
        Else
            LCategory = Range("L" & CStr(LRow)).Value
        End If

        LRow = LRow + 1
    Wend

End Sub