Pro Forma Invoice Template
A pro forma invoice is an invoice form, usually provided by a vendor prior to providing the physical goods or service to officially declare the value of the trade. Very similar to the sales quote or confirmed purchase order in the form of an invoice prepared by the seller that details items and shipping cost which would appear on a commercial invoice almost identical to a commercial invoice and is usually considered a binding agreement, depending on the circumstances. In business terminology, pro forma (Latin "as a matter of form" - is a term applied to practices or documents that are done as a pure formality) often used as financial statement which prepared in advance of a planned transaction.
Pro Forma Invoice in domestic and international trade
A pro forma invoice is a common form used in both domestic and most commonly in international trade to provide buyers as well as in the event of international trade the appropriate import/export authorities, where additional details may be required for customs, with required information about shipment.
Below we offer couple of Pro Forma Templates, with different design and styling, that you can easily customize and which are created with consideration of all that was mentioned above. You can also find some useful information about using pro forma invoices and and references to the source of information where you can read more about regulations for use of this document.
Free Pro Forma Invoice Templatefor Excel® & OpenOffice
This Pro Forma Invoice Template is professionally designed document for need of many small business companies that require simple, great looking, and yet reliable invoicing solution, which could be used as for domestic as well as international trade purposes.
By being very similar by purpose of use to our price quote or purchase order, we've decided to keep the same classic design that we've used for most of the templates in Spreadsheet123's invoice templates gallery.
Spreadsheet123's 3 in 1 pro forma invoice template offers variety of different ink-friendly formats, all on the separate worksheets, with option to change colours by selecting your favourite one from the drop down menu, which makes customizations pretty simple, in fact one of the the templates can even be printed directly on your letterhead paper.
by Alex Bejanishvili of Spreadsheet123.com
Disclaimer - The pro forma invoice and information on this page is intended for educational an illustrative purposes only. Use information at your own risk. It is strongly advised to consult the appropriate authorities or seek for help of professionals prior to applying this template to you practise.
Using Pro Forma Invoice Template.
Customizing template to your business.
This template contains three different formats, each on the separate worksheet, typical portrait format, landscape and third, which is also a portrait, but designed specifically for printing on your own letterheads that will also require minimum of customization.
When it comes to customizing this template, most of the instructions for customizing pro forma invoice that we could possibly provide is to change the values in square brackets [...] and inserting your companies logo, since it's been designed in line with a typical to pro forma invoice standards, although the standards may be different for other countries, therefore we strongly advise consulting with appropriate professionals prior to applying it to your practise.
Why Use a Pro Forma Invoice?
- Clarification and Contact Details
Pro forma invoice can be identified as the most correct way of providing complete quote to buyers, that contains detailed information of the goods, costs, customs and shipping fees as well as contact details for both seller and buyer and terms of transaction, which is sent in advance of the commercial invoice, that is the final bill that the buyer agrees to pay.
- International Trade, Export and Import
Some of the advantages of pro-forma invoice to the importer include to show to the appropriate authorities for foreign currency allocation, for instance if one country is purchasing goods from another country, there may be currency and exchange rate issues, that would be clearly explained through the use of a pro forma invoice. Other advantage of this document is opening letters of credit and most importantly, to have a detailed information on the transaction that can help to plan.
- Custom Duty Calculations
In most countries pro-forma invoice is required and used by customs document that helps to calculate the anticipated cost for customs duties when the goods are crossing borders that helps to avoid surprises in trade exchanges and aims at addressing all factors which may be involved in specific trade obligations.
- Additional Source of Funding
The pro forma invoice can really become handy, when buyers need to seek for additional funding source for the project in the event where transaction trade involves significant cost, which may be required by financial institution as a base of establishing a letter of credit to the buyer.
- Non-Binding Document
The contents of pro forma invoice may look similar to the final commercial invoice, however, for all intents and purposes is not usually binding on the parties involved, what gives the seller an opportunity to revise the cost calculations prior to issuing the final cost, when at the same time, buyers have the option to review the planned purchase, and may decline the purchase altogether.